Privacy Policy

Oganotary ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our digital notarization platform.

This policy complies with the Nigeria Data Protection Regulation (NDPR) and other applicable privacy laws. By using our services, you consent to the practices described in this policy.

Personal Information

We collect the following types of personal information:

• Name, email address, phone number, and physical address
• Government-issued identification documents
• Biometric data for identity verification
• Payment information (processed securely by third-party providers)
• Documents submitted for notarization

Technical Information

• IP address, browser type, and device information
• Session recordings of notarization appointments
• Usage data and interaction patterns
• Cookies and similar tracking technologies

We use your information for the following purposes:

• Providing digital notarization services
• Verifying your identity and eligibility
• Processing payments and maintaining transaction records
• Complying with legal and regulatory requirements
• Preventing fraud and ensuring platform security
• Improving our services and user experience
• Communicating with you about your account and services
• Maintaining electronic journals of notarial acts

We may share your information in the following circumstances:

With Your Consent

We may share information when you explicitly consent to such sharing.

Legal Requirements

• To comply with applicable laws and regulations
• To respond to legal process or government requests
• To protect our rights, property, or safety
• To prevent fraud or criminal activity

Service Providers

We may share information with trusted third-party service providers who assist in operating our platform, such as payment processors, identity verification services, and cloud storage providers.

We implement comprehensive security measures to protect your information:

• 256-bit SSL encryption for data transmission
• AES-256 encryption for data storage
• Multi-factor authentication for account access
• Regular security audits and vulnerability assessments
• Secure data centers with physical and digital access controls
• Employee training on data protection and privacy
• Incident response procedures for security breaches

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security but will notify you of any security breaches as required by law.

Under Nigerian data protection law, you have the following rights:

• Access: Request copies of your personal information
• Rectification: Request correction of inaccurate information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Restriction: Request restriction of processing in certain circumstances
• Portability: Request transfer of your data to another service provider
• Objection: Object to processing based on legitimate interests
• Complaint: Lodge a complaint with the Nigerian data protection authority

To exercise these rights, please contact us using the information provided at the end of this policy.

We retain your information for the following periods:

• Account Information: For the duration of your account plus 7 years
• Notarized Documents: 10 years as required by Nigerian law
• Electronic Journal: 10 years as required by notary regulations
• Payment Records: 7 years for tax and accounting purposes
• Session Recordings: 10 years for legal compliance

We may retain information longer if required by law or to protect our legal interests.

We use cookies and similar technologies to:

• Remember your preferences and settings
• Authenticate your identity
• Analyze platform usage and performance
• Prevent fraud and enhance security
• Provide personalized content and features

You can control cookie settings through your browser preferences. Disabling certain cookies may affect platform functionality.

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it promptly.

Your information may be transferred to and processed in countries other than Nigeria. We ensure appropriate safeguards are in place to protect your information in accordance with Nigerian data protection standards.

We may update this Privacy Policy periodically. We will notify you of material changes by posting the updated policy on our platform and updating the "Last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.